Policies

A student will be placed on academic probation if they finish a fall or spring semester with a Texas State GPA is less than 2.00.

Students placed on academic probation are given two probationary semesters (fall or spring terms) to raise their Texas State GPA to 2.00. If the student is unable to raise their GPA in the timeframe given, they will be placed on first academic suspension.

Grades earned in developmental coursework or courses taken outside of Texas State will not affect a student's Texas State GPA. 

You have two long semesters (Fall or Spring) to raise your Texas State GPA above a 2.0.

You may take classes during the Summer semesters to raise your GPA which will not count as a long semester. 

First Academic Suspension

A first academic suspension will be for the first long semester following placement on academic suspension. The academic standing on the transcript will be noted as “Suspension 1”.

Students who are placed on first academic suspension from Texas State at the end of the spring semester will be:

• Reinstated by the Office of the University Registrar on academic probation for fall if they attend the summer term at Texas State, pass nine semester hours, and earn a 2.00 Term GPA on courses attempted in summer term.
• Considered in good standing for the fall term if they attend the summer term at Texas State and their cumulative Texas State GPA is 2.00 or greater at the end of the summer term.

Second Academic Suspension

Students who fail to meet the minimum academic standards defined above will be placed on academic suspension for a second time, for a period of two calendar years. The academic standing on the transcript will be noted as “Suspension 2”.

Third Academic Suspension

Students in a third suspension may not continue at Texas State.  The academic standing on the transcript will be noted as “Suspension 3”.

If there are extenuating circumstances, students may appeal for reinstatement to the appropriate college dean or designee for reinstatement. A student suspended from one college of Texas State may not be reinstated by the dean of another undergraduate college. Deans may, at their discretion, impose conditions regarding course load limits, workload limits, counseling, etc. If the dean denies reinstatement, the student may then appeal to the Suspension Appeals Committee. Contact the specific college for the deadlines to appeal at both levels.

Yes. Students who have been placed on academic probation or suspension are not prohibited from registering at another institution; however, such academic work will not change the GPA used for calculating probation and suspension, since only those grades earned at Texas State are calculated in determining probation-suspension status.

Students who enroll for 30 or more semester hours at another institution while on suspension from Texas State will be considered transfer students if they return and will be required to have a 2.25 GPA in that work for re-admission.

Dropping means that you will remain enrolled in at least one hour in the current semester.

In 2007 the Texas Legislature enacted Senate Bill 1231 which provides that, except for several specific instances of good cause, undergraduate students entering as first time freshmen at a Texas public institution of higher education in the fall of 2007 or later will be limited to a total of six dropped courses during their undergraduate career. 

Withdrawing is going to zero hours for a current or future semester.

You may withdraw from the current semester without withdrawing for a future semester. For example, you can withdraw from all classes in summer and stay enrolled for the fall semester.

Before you drop one or more classes, check the Academic Calendar for the Last Day to Drop a Course with no Record on Transcript and the Last Day to Drop a Course with an Automatic W Grade. Make sure you are looking for the "Full Term" deadlines unless you are taking 8-week courses. 

If you are receiving any Financial Aid, we recommend that you first speak to TXST One Stop about how dropping a class will affect your award package.

TXST One Stop
J. C. Kellam Building, Suite 240
Texas State University
601 University Dr.
San Marcos, Texas 78666–4684

Phone: (512) 245-8978

Email: onestop@txstate.edu

When you are ready to drop the class, visit the TXST One Stop page to find instructions on how to drop a class. 

Before you withdraw, check the Academic Calendar for the Last Day to Withdraw from the University deadline. Make sure you are looking for the "Full Term" deadline unless you are taking 8-week courses. 

If you are receiving any Financial Aid, we recommend that you first speak to TXST One Stop about how withdrawing from your classes will affect your award package.

TXST One Stop
J. C. Kellam Building, Suite 240
Texas State University
601 University Dr.
San Marcos, Texas 78666–4684

Phone: (512) 245-8978

Email: onestop@txstate.edu

When you are ready to withdraw, visit TXST One Stop for instructions on how to withdraw from the university. 

FERPA (Family Educational Rights and Privacy Act - 1974)  is a federal law regarding the privacy of student records and the obligations of the institution, primarily in the areas of release of the records and the access to these records.

Any educational institution that receives funds under any program administered by the U.S. Secretary of Education is bound by FERPA requirements. Institutions that fail to comply with FERPA may have funds administered by the Secretary of Education withheld.

Texas State University UPPS

Any additional questions or comments regarding FERPA may be directed to the Office of the University Registrar at registrar@txstate.edu or (512) 245-2367.

• To inspect and review the student’s educational records
• To request the amendment of the student’s educational records that the student believes are inaccurate or misleading.
• To consent to disclosures of personally identifiable information contained in the student’s educational records with limited exceptions
• To file a complaint with the U. S. Department of Education concerning alleged failure to comply with the requirements of FERPA.
• To know the types of personally identifiable information deemed directory information
• To refuse to allow the institution to designate the types of directory information

Although your parents do not have a right to these records, the university is permitted to share these records with the parents if you are a dependent of the parents for federal income tax purposes. If you are a dependent, the university is permitted to release records to the parent which includes directory information and non-directory information.

1. The student can provide the parent consent through Bobcat Family Portal. The parent will need to initiate the request.
2. The parent can provide proof that they claim the student on their income tax by filling out a Parental Affidavit of Dependency Form in order to obtain the student’s academic information. This document is required each time information is requested. For more information, please visit the TXST One Stop page. 

Directory information is student information that may be released without the consent of the student, unless the student has requested a privacy hold. Directory information includes the following:

• Name
• Fields of study, including major and minor
• Enrollment status (actual hours enrolled, undergraduate, graduate, etc.)
• Degrees, certificates, and awards received
• Type of award received (academic, technical, continuing education, etc.)
• Dates of attendance
• Student classification
• Name of the most recent previous educational agency or institution attended
• Telephone number
• Current and permanent addresses
• Weight and height of athletes
• Participation in officially recognized activities and sports
• Names of prospective graduates
• Names of parents
• Photographs of students
• Any other records that could be treated as directory information under FERPA

Personally identifiable information in an education record will not be released without your written consent.

This information includes the following:

• Social Security number
• Date and Place of Birth
• Student identification number
• Gender
• Race, ethnicity, and/or nationality
• Transcripts
• Grade reports
• Diploma
• GPA
• E-mail address